How to Ship a Desk from Vietnam to Canada by Sea: A Complete Guide
Shipping a desk from Vietnam to Canada by sea may seem like a daunting task, but with the right preparation, knowledge, and logistics partner, it can be done efficiently and affordably. Whether you’re relocating, furnishing a new office in Canada, or sending a customized Vietnamese-made desk to a client overseas, this comprehensive guide will walk you through everything you need to know about sea freight shipping.
Why Choose Sea Freight for Shipping from Vietnam to Canada?
Sea freight is the most cost-effective option for transporting large, bulky, or heavy items internationally. Compared to air freight, ocean shipping is slower but much cheaper—especially when shipping furniture like desks that don’t require expedited delivery.
Key Advantages:
Cost-effective for heavy and large items
Suitable for bulk shipments
Ideal for fragile or odd-sized items with proper packing
More environmentally friendly compared to air cargo
Step-by-Step Guide to Shipping a Desk from Vietnam to Canada
Prepare the Desk for Shipping
Proper preparation ensures your desk arrives safely and without damage. Start by disassembling the desk (if possible) and wrapping individual parts.
Tips:
Disassemble the desk into manageable parts (legs, tabletop, drawers)
Use bubble wrap, foam, and edge protectors
Pack in sturdy wooden or corrugated cardboard boxes
Label fragile parts clearly
Include assembly instructions if needed
Choose Between FCL and LCL
You’ll need to decide on the shipping method: Full Container Load (FCL) or Less than Container Load (LCL).
FCL (Full Container Load): Best if you’re shipping multiple items or large furniture pieces. You rent an entire 20ft or 40ft container.
LCL (Less than Container Load): Ideal for smaller shipments like a single desk. You share container space with others and pay only for the space used.
For one desk, LCL is usually the most economical choice.
Work with a Reliable Freight Forwarder
A trusted freight forwarder is essential for coordinating pickup, documentation, customs clearance, and final delivery.
When selecting a freight forwarder:
Look for companies with experience in Vietnam–Canada routes
Check reviews and track record
Ask about door-to-door service vs. port-to-port
Some top freight companies in Vietnam offering Canada routes include:
DHL Global Forwarding
DB Schenker Vietnam
Kuehne + Nagel
Local firms like Vantage Logistics and Bee Logistics
Documentation and Customs Requirements
International shipping requires proper documentation to avoid delays or fines.
Required documents include:
Commercial invoice
Packing list
Bill of Lading
Certificate of origin (if applicable)
Importer Number (for Canadian customs)
Customs declaration forms (B3 form for commercial importers in Canada)
Make sure your freight forwarder or customs broker helps with:
HS code classification for the desk
Paying duties and taxes
Navigating customs inspections
Understand Import Duties and Taxes in Canada
When your desk arrives in Canada, you’ll be responsible for import duties and GST (Goods and Services Tax).
The typical HS Code for a wooden desk is 9403.30.00.10.
Duties & taxes may include:
Duty (if applicable based on origin and material)
GST/HST based on the province
Brokerage fees (if using a customs broker)
Note: Canada and Vietnam are both part of the CPTPP trade agreement, which may reduce or eliminate certain tariffs.
Arrange Final Delivery (Last Mile)
After clearing customs, you’ll need to decide how the desk will be delivered to its final address in Canada.
Options include:
Warehouse pickup
Curbside delivery
White glove delivery (unpacking, setup, and removal of packaging)
For a business office or residential delivery, white glove service is recommended for delicate or expensive furniture.
Estimated Costs to Ship a Desk from Vietnam to Canada
While prices vary by size, weight, shipping method, and season, here are rough cost estimates:
Shipping Mode Cost Range (USD) Time Frame
LCL (shared container) $200 – $600 4–6 weeks
FCL 20ft container $1,500 – $3,000 3–5 weeks
Inland delivery (Canada) $100 – $400 2–5 days
Note: Prices are approximate and may fluctuate due to fuel surcharges, port congestion, and seasonality.
Tips for a Smooth Shipping Experience
Book early to avoid peak season delays (especially before holidays)
Insure the shipment for loss or damage
Double-check all documentation
Work with experienced providers familiar with Canada–Vietnam shipping routes
Conclusion
Shipping a desk from Vietnam to Canada by sea can be straightforward with the right planning and partners. Sea freight remains the most practical option for large or heavy items like office furniture. By understanding the logistics, preparing properly, and selecting a trusted freight forwarder, you can ensure a smooth, timely, and cost-effective delivery of your desk across continents.
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